Minutes of CNS Executive Council - Season 2003/2004 President's Residence, Roseville, Saturday, 23 August 2003, 11 am

The meeting commenced at 11.20 pm.

Councillors Present
Tim Wilkinson (President)
Ross Rheuben (Treasurer)
Terry O'Donnell (Secretary)
Tony Barnes
Stephen Henry

Apologies Matt Seldon, Stephen Clarke. Jason Lowe was on holidays and could not be contacted prior to this meeting.

Minutes of Previous Meeting Previous exec council meeting was ?? May. Minutes were not yet available.

Election of Vice President Mat Seldon was the only nomination (via email), he was elected VP unopposed.

Discussion to Merge with NSCA

It was firstly agreed that the executive council had the authority to act on this matter in accordance with Constitution articles 4 and 6.

It was agreed that the was considerable majority support of a merger with NSCA amongst member clubs/delegates.

A draft motion had been circulated by email to councilors, and some minor wording changes were made.

1. The executive council agrees that the current and future needs of the players and member clubs of Cricket North Shore (CNS) will be best served by creating a merged association with the Northern Suburbs Cricket Association (NSCA).

2. The executive council authorises a subcommittee of Tim Wilkinson and Terry ODonnell to negotiate the terms of a merged competition, with the follow principles in mind:

The identity and tradition of GDJCA/CNS to be maintained through the retention of trophies, records and life members.
An appropriate fee structure be achieved to ensure that current CNS fee structure is initially maintained.
Establishment of a separate "C Grade North" with the option to play under existing CNS playing conditions.
The CNS teams should be drawn to play on the traditionally agreed CNS grounds.
Appropriate approaches be made to the relevant local government associations to ensure the retention of the current CNS grounds.
The source of the accumulated surplus be identified, and if necessary be distributed to the appropriate body in accordance with the Constitution. Any funds carried over into a merged competition should be identified for the development of cricket on the North Shore, particularly in regard to the municipalities of Willoughby and Ku-Ring-Gai.
The possibility of a new name to any merged competition to identify with the increased geographical area represented.
Representatives of CNS are guaranteed the opportunity to participate in the management of the merged competition.
Any other matter deemed to be in the interests of the players and affiliated clubs represented by CNS.

3. CNS will not run a separate competition in the 2003/2004, and recommends that affiliated clubs enter the joint CNS/NCSA competition in 2003/2004 as part of the transitional arrangements.

The motion was carried unanimously.

As a background to the above, the following assurances have been received from Mr Craig Hambleton, President of NSCA.

1. The Gordon Association should be integrated into the NSCA.
2. The NSCA should create a new division called 'C Grade North' for a two to three year term. This would comprise the Gordon teams and they would play on Ku-ring-gai grounds.
3. For the initial two or three year term, the fees for teams in C grade north will begin at $1100, and increase by the same dollar amount as other C grade teams. After that they will be paying the same affiliation fees as others.
4. We will increase our Committee to 11 members and include two Gordon officials in that group. Tim Wilkinson, happily, has agreed to be on the Committee and will also take responsibility for our website. The Gordon website has some very impressive features.
5. A trust fund be established to manage and administer the $28,000 in cash assets that the Gordon Association has accumulated, or whatever the final amount is.
6. Their records, life members, etc be incorporated into the NSCA records as a separate entity.
7. The Gordon Association should continue this year in dealing with Ku-ring-gai Council and then during 2004, this would be fully integrated to the NSCA.
8. During 2004, we should have a rules review to pick the best of both Associations.
9. Perpetual trophies, etc should be assigned to either NSCA competitions.

Disclosure of Meeting Proceedings
In accordance with Rule 8, it was unanimously agreed that the proceedings of this meeting could be revealed and circulated to clubs/delegates.

Meeting closed at 11.50 am.

Signed and dated as true record of meeting.

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